It is mandatory to record vaccine batch numbers when reporting COVID-19, influenza, Japanese encephalitis, and National Immunisation Program funded vaccines to the AIR.
Recording the batch number:
helps individuals to maintain a complete record of their personal vaccinations.
supports the completeness and reliability of national vaccination data held by the AIR.
means the vaccine can traced if an issue is identified with the vaccine batch.
The batch number:
only includes letters and numerals; there are no special characters
is not the same as a vial serial number, and these two numbers must not be substituted.
Using the AIR site
When recording batch numbers via the AIR site:
enter the batch number – or, if no batch number is provided, the lot number:
where there is no batch or lot number, enter ‘notrecorded’ (as one word).
Your software vendor can provide advice on how to record batch numbers and submit vaccination encounters to the AIR using your software.
Using the immunisation history (IM013) form
Where access to the AIR site or software is not available, providers can complete the IM013 form and submit via Health Professionals Online Services (HPOS). When submitting through HPOS:
record the batch number next to the relevant vaccine (where there is no batch number, a lot number can be substituted, if provided)
where there is no batch or lot number, enter ‘notrecorded’ (as one word) instead.
Further information and useful links
AIR site helpdesk: 1300 650 039
eBusiness Service Centre (HPOS and PRODA [Provider Digital Access]): 1800 653 809
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